Faculty & Staff Education Abroad Resources

The resources on this page will help guide faculty through the education abroad process, from submitting a proposal to getting expenses reimbursed while out of the country.
Click the links below to access the resource you need.
  • Proposing a Program: Detailed instructions, documents, and deadlines for proposing new education abroad programs.
  • Site Visit Funding: Secure funding to visit and evaluate a potential new education abroad destination
  • Request an EAO Speaker: Schedule an EAO Advisor to visit your class and speak with students for 15-45 minutes about participating in education abroad programs.
  • Sample Documents: A sample syllabus, budget, and other documents you will need to organize your education abroad program.
  • Financial Resources & Training: Forms, policies, and training to help faculty receive timely vendor payments and expense reimbursements.
  • Studio Abroad Help: Forms and documents to help faculty and staff learn their way around Studio Abroad

Proposing a Program

Please review all the information in this section before submitting your education abroad proposal. This section addresses the deadlines and training requirements you must know, as well as provides valuable links to information about how the EAO evaluates proposals.
Deadlines for Submitting a Program Proposal

  • December 1 for Fall & Decembermester Programs
  • July 1 for Spring/Summer Programs

Proposal trainings for new Faculty Directors leading an education abroad program for the 2014-15 academic year/summer have passed.

If you have not taken students abroad on a Faculty Led program at KSU in the last year or are significantly changing your program design and are interested in proposing a program for the 2015-16 Academic Year, please contact Iyonka Strawn-Valcy, International Programs Manager, at 470-578-7787 or istrawnv@kennesaw.edu. The Education Abroad Office strongly recommends that you begin your planning process for your education abroad program proposal and involve our office at least 6 months to one year prior to the proposal submission deadlines.

Proposing a faculty-led program at KSU

Please contact Iyonka Strawn-Valcy, International Programs Manager, for information on proposing an Education Abroad Program: 470-578-7787 or istrawnv@kennesaw.edu
Documents to review prior to proposal


Site Visit Funding

Faculty or staff who wish to apply for funding for a site visit to develop a new or existing education abroad program must submit a Site Visit Application Form to Dawyn Dumas with the Division of Student Affairs.


The applications are due November 1 or April 1 of every year for the succeeding term. The Global Learning Fee Committee approves funding based on the strength of the application.  


Upon return, the faculty/staff must complete the Site Visit Report Form

Sample Documents and Resources

Finance Resources

Be sure to visit the Finance & Travel Information and Training Page for detailed training modules, job aids, and details about drop-in financial information sessions.

Below you will find listings of the documents you will need to complete in order to guarantee your vendors are paid and your expenses are reimbursed.
Pre-Departure (All Participating Faculty & Staff)

These forms must be filled out prior to payment of any invoices, cash advances, or reimbursements. Direct deposits must now be filled out by all KSU employees requesting reimbursement or cash advances. The direct deposit form is not the same as payroll direct deposit.

Registering New Vendors

If you are paying a vendor who has not been registered with KSU, you will need to have the vendor fill out these forms before we can pay them for services.


Business Services requires that all reimbursements for food be approved using the Food Approval Form.

Cash Advance

Cash advances take up to three weeks to process through Business Services. In order to receive your cash advance you must fill out the direct deposit form found in the pre-departure section.

While Away

Keeping track of your expenses while you are on your trip is vital! Keep all receipts and write down what was paid for. If the vendor doesn’t have receipts have them sign a vendor receipt so you don’t run the risk of having a missing receipt form denied.


When you return to KSU, you are required to submit a reconciliation within three weeks of your return. Use this Check List to double check that you’ve done everything correctly. The use of missing receipt forms is discouraged; avoid using these by having vendors sign vendor receipts.

Make use of the following forms:

Studio Abroad Resources
The following forms and documents will guide you through the process of using Studio Abroad.

Staff training documents include:

If you need assistance, please contact Lori Uhler at luhler@kennesaw.edu or x2828