Propose a Program
Please review all the information on this page before submitting your education abroad proposal.
The information here addresses the deadlines and training requirements the faculty must know, as well as provides valuable links to information about how the Education Abroad Office evaluates proposals.
There are two deadline options for calendar year 2022 program proposals. Monday, April 19, 2021 at 5 pm and Monday, August 30, 2021 at 5 pm. The August deadline has been added for faculty who need more time to develop their proposals due to Covid-19.Click Here to Access the Proposal Form
Planning Your Proposal
Education abroad program proposals for calendar year 2022 must be submitted to the Education Abroad Office (EAO) by April 19, 2021 at 5 pm or August 30, 2021 at 5 pm. Proposals must be approved by your academic college before they are submitted to the EAO. We highly encourage faculty planning to propose to notify their department chairs/colleges early on due to the college vetting processes.
The Education Abroad Office strongly recommends that faculty begin the planning process for their program proposals and involve the EAO at least 6 months to one year prior to the submission deadline.
Below is a list of previously used Travel Agents that may be helpful to you as you begin to plan your program.
The Proposal Process
Below is a link to the faculty-led program proposal form, as well as a variety valuable resources to review to ensure the development of a high-quality faculty-led program proposal.
Kennesaw State University's education abroad proposal process is entirely electronic. Fill out the form linked below completely to submit a faculty-led program proposal to the Education Abroad Office for review. The form contains detailed instructions for each section.
After you submit your proposal, if your forgot to include information in your initial submission or you are required to submit additional information to EAO after your proposal has been reviewed, please send the information to EAOproposals@kennesaw.edu.Education Abroad Faculty Led Proposal
Faculty TrainingFaculty must complete the International Safety and Security online training and all other required Faculty Training Sessions before leading an education abroad program. Faculty that do not complete the required training will not be allowed to participate on the program.
Program Proposal Documents & Other Resources
See below for a listing of program proposal and sample documents that can serve as examples for when you build your own proposal.
Program Proposal DocumentsRequired for all programsRequired for all programs with a budget managed by the Education Abroad OfficeVendor QuotesAll programs that have a budget managed by the Education Abroad Office require a minimum of three vendor quotes each for lodging and airfare.Required for all faculty on an education abroad program (for a PDF version of this form, please click here)Required for all program directorsRequired for all faculty or staff on an education abroad programRequired for all programsNot required; available for programs incorporating a service component to meet the requirements for the Global Learning Scholarship.Required for all programs
Local Partner Support Agreement Form
You must submit this form to the EAO if your proposed program will include just a single faculty member (i.e no participating faculty).
Sample Faculty-Led Education Abroad Program Proposal
An example of a completed proposal that contains all the information necessary for the EAO to review and approve.
A complete, detailed program budget.
Additional ResourcesTips and tricks for the Education Abroad Faculty-Led ProposalWe've put together some flyer templates to help you get started on promoting your program!
Education Abroad Faculty Handbook
Comprehensive handbook of information for faculty to use when leading an education abroad experience, including policies, risk management strategies, and financial management.Faculty-Led Programs Roles & Responsibilities
A concise overview of roles and responsibilities of faculty directors and program coordinators.Education Abroad Faculty CompensationCurrent salary models address various education abroad programming including courses that are taught by a faculty member and those that are taught by non-KSU faculty as well as internship and research based programs.
The Proposal Review Process
Once you have submitted your faculty-led education abroad experience proposal, the
Education Abroad Faculty Standing Committee will review it to determine whether it
satisfies the requirements for a program.
This section describes the review process and provides details on the criteria the committee will use to evaluate submissions.
Before Submitting Your Proposal
Prior to completing an education abroad faculty-led program proposal, be sure to obtain the proper departmental permissions. Your program must be approved by your department before the Education Abroad Faculty Standing Committee will review it.
The Review Process
The Education Abroad Faculty Standing Committee of the Faculty Senate will review all proposals submitted for approval. Program directors will be notified via email of the committee's decision.
Proposal submissions will be reviewed using the nine key areas listed below:
- Completeness of Proposal
- Detailed Itinerary and Budget
- Innovative Program Concept Design
- Safety/Risk Management
- Knowledge and Experience
- Previous Success
- Curricular Significance
See the Full Criteria Reference Checklist.
Frequently Asked Questions faculty may face while organizing and submitting faculty-led program proposals.PROPOSAL FREQUENTLY ASKED QUESTIONS
Education Abroad Faculty Standing Committee
The Education Abroad Faculty Standing Committee, a Faculty Senate University Committee,
reviews and approves program proposals, and makes campus-wide education abroad policy
recommendations. Below is more information about the EAFSC, its members, and its process.
Education Abroad Faculty Standing Committee Charter
Document outlining the purpose and scope of the EAFSC, and the procedures it follows.
More information on EAFSC policies, reports, and meeting minutes.